Room booking

If you are a member of the College, you can request the use of a room via the online booking system. If you are not a member of the College and would like to book a room for an event, please visit our venue hire and conferences pages.

Students should read the terms and conditions for booking college rooms (below) before submitting their request online; in making a room booking request you are agreeing to abide by all relevant College policies including the Freedom of Speech policy.

  • Room bookings

    Room booking details

For students - guidance on making a room booking

Current Wadham students are welcome to book College meeting rooms for events during term, providing they do not clash with academic use of the rooms.  All teaching rooms are available to book after 6pm on weekdays and at the weekends. The Moser Theatre, Chapel, Ante Chapel, Old Refectory and Holywell Music Rooms are also available for booking by students, as are the badminton/squash courts.  Bookings for the Old Refectory will also require approval from the SU President.

Please submit your booking via the online system at least five working days before the event itself – we cannot guarantee processing of bookings made closer to the event. Please also ensure that you read the terms and conditions above prior to making your booking.

To book a teaching room in term time please visit the meeting room booking system. Please complete the relevant fields if you require any special equipment e.g. a laptop or projector. Once submitted, your booking request will be sent to the Dean for approval. To book a teaching room in vacation periods, please contact the Conference Office.

Please note that by using the online booking system you are only reserving that space pending approval from the Dean; final confirmation that your booking has been approved will come from the Academic Support Administrator or Conference Office, and your booking should be regarded as provisional until such approval is granted.

If your event will involve the consumption of alcohol, please ensure you complete the Alcohol Permission form above and e-mail it to either the Academic Support Administrator ( or the Conference Office (, as appropriate.

Once your booking has been approved, present the authorisation email to the Porters in exchange for the keys to your chosen room. Any special equipment should have been set up for you; please contact the IT Office or Housekeeper if you have any queries about this (please see the terms & conditions above for contact details of the relevant departments).

For academic staff - internal catering booking form

Academic Meal Booking

Meal booking

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