Graduation

Graduation day recognises the culmination of your hard work with a formal degree ceremony held in the Sheldonian Theatre or Examination Schools.

 

Booking your place

Graduation procedures vary slightly according to whether you started your final year of study before or after 2012. Those that finished their studies before October 2012 (including MAs by entitlement) are known as Historic Graduands.  Those who completed after 2012 are know as Graduands.  However, some who completed after 2012 may also be placed in the Historic Graduands category, as they may not have been able to book a graduation ceremony initially by invitation to the rest of their Finalist cohort, for whatever reason.   

Contact the Academic Office Graduating from Oxford Graduation in pictures

Graduands

Graduands: Students who start their final year of study from or after October 2012

You will be invited to book onto a degree ceremony at the end of your degree course. Undergraduates and most taught Postgraduates will receive the invitation via email in the November of their final year. Research students and 12-month Masters students will receive the invitation shortly after they have completed their degree course. If you would like to graduate in absentia (without being present at the ceremony), you will be able to select this option when you receive your email invitation. DPhil students will receive an invitation after notification that you have been granted leave to supplicate has arrived.

Receiving your invitation
Undergraduates & most taught postgraduates who complete their studies after October 2012; Research & 12-month Masters students who complete after October 2012; and DPhil students with leave to supplicate will be asked to choose the following:

  • The date of your graduation
  • The number of ceremony guest tickets you wish to receive (maximum three)      

Please ensure that you have all of the details you will need to complete the booking at the time you are responding to the invitation. It will be difficult to make amendments later. Around one month before the date of your degree ceremony, the College will contact you with a webform to complete to confirm hospitality arrangements and payment information.

Multiple degrees

Please note that it is only possible for one degree to be conferred in person at a ceremony. Candidates who have completed a degree prior to their current course and who have not yet graduated should be aware that it is not possible to have more than one degree conferred in person at a ceremony. The other degree(s) will normally be conferred in absentia. Please contact the Academic Office for further information.

Historic Graduands

Historic Graduands: Students who completed their degrees before October 2012.

If you completed your degree prior to October 2012 and you have not yet graduated, or if you wish to take an MA degree by entitlement, you will be regarded as a ‘historic graduand’. You will also be included in this category if you matriculated after 2012 but were unable to enrol for one of the graduation ceremonies initially offered to the rest of your Finalist cohort for whatever reason.

Candidates in these categories must contact the Academic Office and ask to be placed on a waiting list for an available ceremony. Historic graduands are able to graduate in absentia at the next degree ceremony, irrespective of availability. 

Available dates for Historic Graduands

The 2017-18 dates are listed below.  After being placed on a waiting list, please note that your chosen degree date is not guaranteed. The University will confirm whether your place is definite between February and up to 30 days before the date of the ceremony.

2017-18 Dates (all Saturdays, except one Friday)
15 July 2017 (11:00 am Saturday)
22 July 2017 (2:00 pm Saturday)
30 September 2017 (2:30 pm Saturday)
3 November 2017 (2:30 pm *Friday)
11 November 2017 (2:30 pm Saturday)
5 May 2018 (11:00 am Saturday)

For morning ceremonies, events in College will start around 8:45am and will conclude at around 3:30pm after lunch, with the collection of degree certificates immediately after lunch. For afternoon ceremonies, events in College start at approximately 10am and conclude around 5pm.

Once you have decided on your preferred date, you will need to contact College by emailing admin@wadham.ox.ac.uk with your chosen graduation date, and provide the details below in order to be placed on a waiting list.

  • Full name
  • Date of birth
  • Degree obtained
  • Degree to be conferred
  • Subject read
  • Matriculation Year
  • Full home address
  • Home phone number
  • Mobile number
  • Email address

If taking the MA or Higher Degree such as DD, DCL, DM, MCh: Please indicate if you wish the use of the non-Christian formula.

Your booking invitation
Once you have received confirmation of your definite place, the College will email you one month prior to graduation with details and schedule of the day, when you will be asked to provide the following information via an online form:

  • The number of ceremony guest tickets you wish to receive (maximum three)
  • The number of lunch guests you wish to invite (maximum three)
  • Number of tea guests (maximum three) on afternoon ceremony dates only
  • Number of morning reception guests on morning ceremony dates only
  • Dietary requirements for graduands + guests
  • Accessibility requirements for graduands + guests

Please note that it is only possible for one degree to be conferred in person at a ceremony. Candidates who have completed a degree prior to their current course and who have not yet graduated should be aware that it is not possible to have more than one degree conferred in person at a ceremony. The other degree(s) will normally be conferred in absentia. Please contact the Academic Office for further information.

MA by entitlement

Candidates for the MA (Master of Arts) must hold a Bachelor of Arts degree from the University of Oxford. 

Candidates should normally have entered upon the 21st term from their matriculation with the following exceptions:

Candidates who have taken their BA and who:

  • Matriculated as Senior Status students, become eligible in their 18th term.
  • Have taken either a BM or BCL, become eligible in their 19th term.
  • Have taken a D.Phil. are eligible at any time.

Fees

For the degree of Master of Arts, a fee of £40 is payable to the University and this fee can be paid via the University's Online Shop. A separate MA fee of £10 is payable to the College and this payment can be arranged by e-mailing the Senior Bursary Clerk (jan.lees@wadham.ox.ac.uk)

Historic Graduands

Candidates wishing to take an MA degree by entitlement will then be regarded as ‘historic graduands’ for the purpose of booking onto a ceremony. Click on the previous tab for further details about how to do this.

Religion and ceremony

Candidates for the MA, DD, DCL, DM and MCh are asked to note that, upon conferring the degree, they will normally be required to kneel in front of the Vice-Chancellor, who touches them on the head with a Testament, admitting them to the degree ‘In the name of the Father, of the Son and of the Holy Ghost’. When completing your booking form, please indicate if you would prefer the non-Christian formula to be used at the ceremony. It will not be permitted to request the non-Christian formula on the day of the degree ceremony.

Information about Graduation

Around a month before the date of your ceremony, we will email you with a schedule for the day and a College webform to complete. It is important to return your response to this form to us within 7-10 working days to confirm your booking, guest tickets/numbers, and hospitality arrangements. The sooner you return your form, the better the chance of securing an extra ticket or two for the ceremony, if requested, although we regret we are unable to guarantee that such requests can be accommodated.

Contact the Academic Office Contact the Head Porter

Outstanding Accounts
Under certain circumstances, College may withhold graduation where tuition fees remain outstanding.

Contact Email Address
It is very important that you please keep us up-to-date with your most recent email address.  If you have changed your email address since booking on eVision, please let us know your new email address, otherwise important details will not reach you. 

Graduation Lunch in College
The Dean of Degrees warmly welcomes graduands and their guests to attend graduation lunch. It is an integral part of the day’s events, and the Dean of Degrees expects graduands to attend. There is time set aside for graduands only during the morning for a compulsory session with the Dean of Degrees over tea/coffee to sign the register of attendance and briefing in advance of the ceremony. Graduands are automatically booked into lunch in advance and are accounted for separately in numbers. There is no charge for graduands to lunch. Guests are invited to join graduands for the graduation lunch in College at a cost of £25.75 per guest (maximum of 3 lunch guests per graduand). You may request 1 or 2 extra lunch guests on the online form (no guarantee however).  Lunch guest(s) payment is payable from approximately 10 days prior to graduation, when payment instructions are sent out with confirmation of booking and final allocation of guest numbers.

Graduation Tea in College
Tea is served on afternoon ceremony days between 4pm and 5pm, usually in Hall, immediately after the collection of degree certificates. If you wish, you may bring more guests to tea than the 3 allowed to attend the ceremony and lunch, but you must advise us of the number of tea guests you wish to invite on the online booking form we email out around a month before the date of the ceremony.

Afternoon tea is not served on morning ceremony days, when the day ends with collection of degree certificates, followed by lunch.

On morning ceremony days, welcome refreshments are offered to guests only at 9:30 am, whilst graduands are signing the graduation register of attendance with the Dean of Degrees.

Accessibility and Mobility Requirements
Please ensure you have notified us if you or your guests have any accessibility and/or mobility difficulties, so that we may make suitable arrangements in College, and the Sheldonian Theatre.

Dressing and Robing
Sub-fusc must be worn as follows: a dark suit with dark socks, or a dark skirt with plain black tights or plain black stockings, dark trousers with dark socks. Dark coat (if required), black shoes, plain white collared shirt or blouse, white bow tie, black bow tie, black full-length tie or black ribbon. During the ceremony graduands must also wear the appropriate gown (see below) and a mortarboard or soft black cap. It is important that graduands observe this regulation, as it would be embarrassing if it were necessary for the Proctors to turn them away once they had arrived at the ceremony.

The Head Porter will automatically hire a gown and hood for you (at current rates). If you fail to notify us prior to graduation that you will be organising your own gown, you will be charged for hire costs. It is important that you contact the Head Porter to confirm gown hire and payment arrangements prior to graduation, as well as provide your height. Please note that payment for gowns is to be made directly to the Head Porter on graduation day, or before the day if preferred. The Head Porter will also attend the degree ceremony to assist in robing (it is customary to offer a gratuity of at least £5 for this service).
Contact the Head Porter on 01865 277900/901 or email on lodge@wadham.ox.ac.uk

Guests and tickets
Please be aware that ceremonies are not suitable for children under the age of seven. Tickets are available for collection on the morning of your chosen ceremony at the College lodge. Graduands must collect all tickets allocated and distribute them to their guests on the morning prior to the ceremony. The ceremony takes place at the Sheldonian Theatre and the guests of graduands should arrive at least half an hour prior to the ceremony. Regrettably seats cannot be reserved and entrance is strictly for those holding a guest ticket.

Collecting your degree certificate
You will be able to collect your degree certificate in College on the day of graduation following the ceremony. On some degree days your degree certificate will be sent to you by the University following the degree ceremony. Please ensure that you keep us up to date with any changes in your postal address.  

Important:  For all ceremonies throughout the year, if you have not received your degree certificate within three months (or by 30th November for July ceremonies) and you fail to notify the University Degree Conferrals Office/College within that period, you will be charged for a replacement certificate. Replacement certificates can be ordered through the University Online Shop.

Contact the Academic Office: admin@wadham.ox.ac.uk

Graduands taking higher degrees
Candidates for higher degrees (D.Phil, M.Phil etc.) must ensure that a bound copy of your thesis, where appropriate, is deposited with the Research Degrees Office both in hard copy and electronically, at least two weeks before the degree ceremony, otherwise you will be unable to take your degree.

Cancellations
A candidate who is unable to attend a degree ceremony for which he or she is entered should inform the College as soon as possible.  In accordance with the University regulations regarding cancellations, please note that cancellations made within 30 days of the ceremony, will mean that your degree will be conferred 'in absentia', and you will be unable to have your degree awarded in person at any future ceremony. This also applies if you fail to attend on the day. If you are unable to attend a degree ceremony, please contact the Academic Office on admin@wadham.ox.ac.uk

Data Protection
To comply with legislation, the University states that ‘Graduands, guests and staff attending a degree ceremony should be aware that graduation ceremonies are regarded as public events. Names, colleges and degrees of graduands are published in the graduation programme. Audio and visual images of the ceremony are publicly available via the sale of personalized videos of the ceremony’. In view of this, it is not possible to request the non-publication of names of graduands who attend a ceremony. However, graduands who take their degree(s) in absentia may request that their names are not included in the programme by contacting the Academic Office.

Membership of Convocation
As a former matriculated student, you will automatically be admitted to Membership of Convocation following the conferment of your degree(s) at a ceremony (either by attending or in absentia) thus making you a life member of the University. It will not be necessary for you to apply for membership of Convocation or to hold an MA degree. As a member of Convocation you may vote for the Professor of Poetry and the next Chancellor. You are also accorded special privileges in College, in particular, dining rights at High Table (by prior arrangement with the Domestic Bursar), and the Development Office sends out invitations to Gaudies at regular intervals. Being a member of Convocation also entitles you to a ‘gold’ Bodleian Readers card, which allows access to University libraries (though not borrowing rights); further details can be found on our Alumni page.

Degree Certificates
Please refer to the University Degree Certificates web pages for further information and enquiries about degree certificate(s).   
Please note that an official degree certificate cannot be obtained until your degree has officially been conferred at a degree ceremony, either in person or in absentia.

Verification of your degree
Should you require confirmation of your degree and/or dates of attendance for employers, prospective employers and educational institutions, please contact the Degree Conferrals Office - University of Oxford Degree Verification.

Prospective employers may request verification of qualifications via the University website.