Decanal matters - living in the College community

For our life and work in close proximity to be at least tolerable, we need in general to be thoughtful for others, keeping the place pleasant and safe to live in, not making intrusive noise, and in particular observing the ideals embodied in various regulations about everyday matters, and in the College Code of Practice relating to Harassment.

Information

Please keep an eye on the boards in the Lodge and check your emails regularly for notices that modify or add to regulations, and if you are in doubt about the interpretation of any of them, ask the Dean. Ignorance will not be recognised as an excuse for unacceptable behaviour.

The Dean and College discipline

The College elects from amongst its Fellowship two Deans: the Welfare Dean and the Dean. Broadly speaking the terms of reference of the first Dean (welfare.dean@wadham.ox.ac.uk) cover strategic welfare matters, occasional case involvement, the convening of termly Welfare meetings, and associated welfare matters.  The remit of the second Dean (dean@wadham.ox.ac.uk) covers social and domestic matters, in particular event organization, and disciplinary matters. The material outlined below relates in particular to the work of this second Dean; matters for the Welfare Dean are dealt with primarily in the Welfare sections of College documentation. 

The Dean is responsible for enforcing the Code of Discipline set out in Appendix 1. Anyone at risk of formal disciplinary decisions will be issued with details of the procedures and of their rights and obligations. In more straightforward cases, the Dean, having heard the evidence from parties concerned, may impose fines or tasks of a ‘community service’ nature appropriate to the gravity of the offence. Any student facing a criminal charge must let the Dean know as soon as possible.

Disciplinary Committee
Students have a full right of appeal against the Dean’s impositions to an independent body, the Disciplinary Committee (comprising an undergraduate, a graduate and three Fellows), and thence to the Governing Body, which also has the power to review the matter on its merits. Similarly, the Dean may refer the matter to the Disciplinary Committee, and thence to the Governing Body.

Anti-social behaviour - music/noise
Music played in private rooms, whether recorded or live, should not at any time, out of consideration for others, be such as to disturb other members of College. This applies to all sources of avoidable noise including that from public spaces such as the bar, entertainments etc. While the hours of the latter are readily regulated by the Dean, volumes of noise are more difficult to quantify. The requests of non-participants for a reasonable reduction in volume must be acted upon.

Noise Ban
Weeks three to nine of Trinity Term, the main period of preparation for examinations, is subject to a special Noise Ban. Extra consideration is expected during this period, and some kinds of social activities and entertainments will not be permissible.

Bicycles
Bicycles must not be ridden within the precincts of the College, and must not be left there for any time, however short, except in the bicycle store under Staircase 16. Otherwise, they may be impounded, to be released by the Works Department only after payment of a £20 fine. It is essential that all bicycles are clearly identified with the owner’s name. Sales of abandoned and unnamed bicycles are held from time to time by the SU. If keys are lost and bicycles have to be released by the Works Staff there will be a charge of £20. This service is only provided for bicycles in the bicycle store in the main College site or at Merifield.

Vandalism
Any damage to College buildings or the gardens is treated as a serious offence.

Notices
Notices may be posted only on the notice-boards provided.

Attendance when summoned
When asked to see the Warden, a Tutor, or any College Officer such as the Dean or Domestic Bursar, you must attend on time. If that is impossible, please respond in writing before the appointment to explain why.

Gardens

The gardens take a great deal of care and expense to preserve and maintain. A particular consequence has to be that walking on the grass in front of the College and in the Front Quadrangle is never permitted. Lawns should never be used as short cuts, nor for games, except croquet, which may be played in the Fellows’ Garden, or in the Bar Quad after 18:00, in Trinity Term.

Gardens

College Gates

The Lodge Gate is shut at midnight, and students are expected to use the Holywell Street Gate between midnight and 06:00.

The Night Porter will admit or let out members of College and their guests if access via the Holywell Gate is unavailable. For fire-safety and security reasons, the Night Porter lists the names of members introducing guests after 23:30, and has discretion to refuse entry to a guest whose presence seems undesirable. The gate may be put on a short chain before 23:30, for example on bop nights, or closed if circumstances warrant.

The Holywell Street Gate, operated by use of a University card, must be kept closed. On bop nights, at the discretion of the Porters in consultation with the Dean and the Domestic Bursar, it may also be disabled. The duplicating of any key issued by the College to students is forbidden.

Livestock and pets

With the exception of assistance animals whom have been approved by the Domestic Bursar, pets and livestock may not be kept in College.  Please contact the Domestic Bursar to obtain the Policy on Assistance Animals.

Parties

Anyone wishing to host a party to which more than twelve people are being invited must obtain the approval of the Dean on the form available in the Lodge.

Please apply well in advance, and hand the form, endorsed by the Dean, to the Lodge by 18:00 at least three working days before the party. Parties are limited to a maximum of 35 people in a double set and 20 in other rooms. Parties must end by 23:00 unless an extension has been approved by the Dean. You will be held responsible for any associated disturbance, damage, or irregularity of any kind which occurs in your room or elsewhere in College as a result of the behaviour of not only yourself but also your guests for whom you are formally responsible.

Nothing in these regulations supersedes the provisions made in the Proctors’ Memorandum on the Conduct and Discipline of Junior Members of the University.