Room booking

Who can book a room?

If you are a member of the College, you can request the use of a room via the online booking system and the Holywell Music Room HMR online booking system (there are additional terms & conditions for the HMR). If you are not a member of the College and would like to book a room for an event, please visit our venue hire and conferences pages. Term dates are from Sunday 0th week until Saturday 9th week.

What are the terms and conditions?

Students must read and agree to the terms and conditions for booking college rooms before submitting their request online; in making a room booking request you are agreeing to abide by all relevant College policies including the Freedom of Speech policy.

  • Room bookings

    Room booking details

For students - guidance on making a room booking

What rooms can I book?
Meeting Rooms:
Current Wadham students are welcome to book College meeting rooms for events during term, providing they do not clash with academic use of the rooms.

  • All meeting rooms are available to book after 6pm on weekdays and at the weekends; student bookings scheduled prior to 6pm will not be approved.
  • The Knowles Room and the Kings Arms Rooms require a Fellow present for student bookings and are only suitable for academic use. Students are not permitted to use the Trapp Room.

The Moser Theatre:
The Moser can be used by students for academic events such as lectures, for small group exercise classes, and for badminton.  

  • The Moser Theatre tiered seating is pulled out by default. Any person wishing to use the full floor space of the Moser must be trained to operate the tiered seating, or ensure that Housekeeping can change the room layout.
  • The squash courts are available to book through the Room Booking System.

The Ante Chapel:
The Ante Chapel and Chapel can be booked for academic events at the Chaplain’s and Dean’s discretion. The Ante-Chapel can also be used for arts purposes (e.g. non-amplified music and plays rehearsals) and must be booked with three working days' notice.  

The Bands Room:
The music practice room is available to students when booked five working days in advance. On occasion, the room will be unavailable when there is a speaker event in the Moser.

The Holywell Music Room (HMR):
The HMR is primarily for the use musical events. However, where availability shows on the online booking system, it can also be booked for other types of activities such as rehearsals and talks (props/scenery cannot be used). Please put as much information as possible in the booking description to help speed up the confirmation process. Talks are approved by the Academic Office and require five working days to process, and other activities are approved by the Events Office. 

Please visit the HMR room booking website for details.

The Fellows’ Garden:
Current Wadham students can request permission to use the Fellows’ Garden for small events during term. Permission must be granted by the Keeper of the Gardens, the Head Gardener, the Dean, and the Domestic Bursar.

Please e-mail the Academic Support Administrator at least five working days in advance with a fully completed garden use form. Consult the terms and conditions for details.

How do I book a room?
Please submit your booking via the online system at least five working days before the event itself – we cannot guarantee processing of bookings made closer to the event. To book a meeting room in vacation periods, please contact the Events Office. Refer to the terms and conditions for full instructions.

Internal catering booking form (for academic staff)

Related links